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This template provides a basic structure to manage distributors, retailers, deals between them, and the products involved in those deals. You can expand upon this template based on specific needs such as adding more details to the distributors, retailers, or products, or including additional tables for invoicing, payments, etc., depending on the requirements of Ratio Coffee's Distribution business.

Managing a gallery, museum, or digital asset collection requires a well-structured system to track artwork, exhibits, and other creative materials. The Gallery Asset Management Template in Stackby simplifies this process by offering a structured and customizable platform to catalog, store, and manage assets efficiently. Whether you’re a gallery owner, museum curator, or a creative professional, this template helps streamline operations by keeping records of assets, their locations, conditions, and associated details. With Stackby’s powerful database-spreadsheet hybrid, you can add images, categorize assets, track ownership history, and manage exhibition schedules—all in one place. Say goodbye to disorganized files and spreadsheets; Stackby makes it easier to access, update, and share essential asset information with your team. Why Use the Gallery Asset Management Template? 1. Centralized Asset Tracking Keep all your artwork, exhibits, and creative assets in a structured database. Whether you manage physical art collections, digital assets, or multimedia exhibits, this template helps you stay organized. 2. Streamlined Cataloging & Classification With predefined fields for asset details such as title, artist, year, medium, location, and condition, categorizing and retrieving information becomes effortless. 3. Image & Asset Storage Attach high-resolution images of each artwork or digital file, ensuring every asset is well-documented with visual references. 4. Exhibition & Loan Tracking Stay on top of exhibit schedules, asset movements, and loaned-out items. Manage which artworks are on display, in storage, or out for restoration. 5. Collaboration & Access Control Share your asset inventory with team members, curators, or stakeholders while maintaining control over who can edit or view specific data. 6. Customization & Automation Use custom columns, tags, and API integrations to tailor the template to your workflow. Automate reminders for asset maintenance, upcoming exhibitions, or loan return deadlines. How This Template Works in Stackby The Gallery Asset Management Template consists of essential tables to help you organize and manage assets efficiently: 1. Assets Table This table serves as the core inventory database, storing critical details such as: Asset Name – Title of the artwork or digital asset Artist/Creator – The individual or entity responsible for the piece Category – Painting, sculpture, photograph, video, or digital media Acquisition Date – When the asset was acquired Current Status – Whether the asset is on display, in storage, or on loan Condition Report – Notes on the asset’s condition, restoration needs, or damages 2. Exhibition Log Table A dedicated section for tracking exhibitions and gallery displays, allowing you to: Plan future exhibits and allocate artworks accordingly Record past exhibitions for reference and historical tracking Track which assets were featured in each event 3. Loan & Transfer Records For art collectors, gallery owners, and museums, tracking asset movement is crucial. This table helps you: Maintain records of assets loaned to galleries or institutions Set due dates for returns and conditions for lending Track ownership history for valuable assets Real-World Use Cases 1. Art Galleries & Museums Track valuable artworks, their history, and display locations Manage exhibition schedules and loan agreements with other galleries Document maintenance and restoration work for historical pieces 2. Digital Asset Management for Creative Agencies Store and categorize digital artwork, media files, and brand assets Assign assets to different projects or campaigns Set permissions to control who can access or modify files 3. Corporate Art Collections Maintain records of company-owned art pieces and their placements Schedule asset rotations between office locations Monitor conservation needs for high-value collections Getting Started with the Template Add Assets – Enter details such as artwork name, artist, category, and acquisition date. Upload Images – Attach high-quality images for easy visual reference. Classify & Organize – Use categories, tags, and filters to streamline asset retrieval. Track Exhibitions & Loans – Assign assets to exhibitions, record loan details, and set return deadlines. 5. Collaborate & Automate – Share data with your team, set up reminders, and connect to external tools via Stackby integrations. Check Out Other related Teplates : Product Catalog Sales Pipeline Sales Asset Management Visitor Management System Asset Tracker

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Keeping track of a restaurant’s inventory is very crucial and keeps the business going. Tracking inventory to avoid wastage is necessary, and Stackby's Restaurant Inventory Tracking Template will help you with just that. It will allow you to be in control of your business and have a smooth flow of operations. What is a Restaurant Inventory Tracking Template? A restaurant inventory is recorded to keep track of the supplies needed to prepare meals. A restaurant inventory tracking template is a pre-made, ready-to-use format that helps you keep track of everything you have, thus making you organized. A restaurant inventory tracking template allows you to view your inventory in a calendar mode and tells you which inventory requires restocking and at what date the supplies are received, thus keeping you up to date with your business and its components. What Does the Stackby Restaurant Inventory Tracking Template Offer? It keeps a record of all the inventory you have. It keeps the record of the vendors you supply to and from, along with the status of the purchase order. It helps in effective and efficient management by keeping every item and its details separately, thus freeing you from the hassle of doing manual data entry. It records the date at which the items are reordered and the date at which they are stocked. It also records the amount at which the item has been bought and the number of items. The total cost and the tax given are also mentioned separately for your future benefit. Stackby’s restaurant inventory tracking template shows a complete overview of the purchase that needs to be made and has already been made in a calendar mode that is easy to read. Who Will Find This Template Useful? Restaurant owners or managers can use this restaurant inventory tracking template to keep track of their inventory and avoid lagging behind in business because of a shortage of ingredients. Also, apart from the managers, the warehouse staff can take help from the template to keep the warehouse in proper order and function efficiently.Check Out Other related Teplates : Product CatalogProduct Invnetory Visitor Management System Asset Tracker

Maintaining a clean and organized space is essential for homes, offices, hotels, and commercial spaces. However, keeping track of cleaning schedules, tasks, and progress can be challenging without a structured system. The Cleaning Log Template in Stackby helps individuals, businesses, and cleaning teams efficiently log cleaning activities, manage schedules, and document completed tasks in one place. Whether you are managing housekeeping teams, office cleaning routines, or personal cleaning checklists, this template ensures everything stays on track. Why Use This Cleaning Log Template? Many organizations struggle with: Disorganized cleaning records – Difficulty tracking what has been cleaned and when. Lack of a structured cleaning schedule – No clear visibility into upcoming cleaning tasks. No proof of completed work – No way to document cleaning progress with photos or reports. Inconsistent cleaning practices – Tasks are missed due to lack of oversight. This Cleaning Log Template helps address these issues by providing a centralized, customizable system to monitor and manage all cleaning activities efficiently. How This Template Works in Stackby The Cleaning Log Template consists of a single table: Cleaning Table This table logs all cleaning-related activities, schedules, and task details. It includes four views to organize and filter cleaning tasks effectively: Master View – Displays all cleaning tasks, including assigned areas, dates, and status. Types View – Categorizes cleaning tasks by type (e.g., deep cleaning, daily maintenance, sanitation). Schedule View – Shows upcoming cleaning tasks based on a pre-set schedule. Photos View – Allows users to attach images as proof of completed cleaning tasks. Key Features & Benefits Track Cleaning Activities – Log every cleaning task and mark progress. Organized Cleaning Schedule – Plan and manage upcoming cleaning routines. Categorized Cleaning Types – Differentiate between routine, deep cleaning, and special tasks. Photo Documentation – Upload images of cleaned areas for verification. Collaboration & Automation – Assign tasks, set reminders, and track team progress. Customizable & Scalable – Adapt to different cleaning needs, whether for homes, offices, or businesses. Who Can Benefit from This Template? Hotels & Hospitality – Track housekeeping tasks and ensure cleanliness standards. Offices & Workspaces – Maintain a clean environment with scheduled cleaning routines. Cleaning Service Providers – Manage client cleaning tasks and provide proof of service. Homeowners & Renters – Organize personal cleaning schedules and reminders. Facility Managers – Ensure maintenance and sanitation compliance. Getting Started Copy the Cleaning Log Template into your Stackby workspace. Add cleaning tasks under the Cleaning Table and categorize them by type. Use the Schedule View to plan upcoming cleaning tasks. Upload images in the Photos View to track completed tasks.

Simplify Your Billing Process with the Invoice Creator Template Managing invoices can be a tedious task for businesses, freelancers, and entrepreneurs. Keeping track of payments, due dates, and customer details manually can lead to inefficiencies and errors. The Invoice Creator Template by Stackby is designed to simplify and automate your invoicing process, helping you create professional invoices while tracking all essential payment details in one place. Whether you are a small business owner, a service provider, or a finance manager, this template ensures a seamless invoicing workflow. With built-in customization, automated calculations, and easy tracking, you can enhance efficiency and focus on growing your business. Why Use the Invoice Creator Template? Eliminate manual errors and ensure accurate calculations. Save time by automating invoice creation and financial tracking. Ensure timely payments by keeping records of due dates and follow-ups. Improve professionalism with clean, structured, and branded invoices. Stay organized by maintaining all invoice records in a structured database. How This Template Works in Stackby The Invoice Creator Template is structured with essential tables to track invoices, clients, payment statuses, and more. Here is how you can use it efficiently: Invoices Table This is the core table where all invoices are stored. You can add: Invoice number as a unique identifier for each invoice. Client name to specify the customer or business being billed. Invoice date and due date to track deadlines and avoid overdue payments. Items and services with detailed pricing information. Total amount with automatic calculations for accuracy. Payment status to mark invoices as paid, unpaid, or pending. Clients Table Keep a record of all your customers with details like: Client name and contact information. Billing address. Invoice history for easy reference. Payment Tracking Table Monitor payment statuses and ensure timely follow-ups: Invoice number and client name. Payment date and amount paid. Payment method such as bank transfer, credit card, or online payments. Balance due for outstanding invoices. Products and Services Table Store all the details of the products or services you offer: Item name and description. Unit price for accurate billing. Tax and discount rates, if applicable. Key Features and Benefits Automated invoice creation for quick and accurate billing. Customizable fields to tailor the template to specific business needs. Easy payment tracking to monitor pending, paid, and overdue invoices. Seamless client management with structured customer records. Real-time updates for collaboration with team members. Export and share invoices as PDFs or via direct links. Real-World Use Cases Freelancers can easily bill clients for completed projects. Small businesses can manage multiple customer invoices effortlessly. Service providers can track payments for consultations, repairs, or subscriptions. E-commerce stores can maintain records of product sales and customer transactions. Getting Started with the Invoice Creator Template Open the template in Stackby to access the pre-built invoice tracker. Customize fields by adding branding, tax rates, and additional columns. Enter invoice details including client names, item descriptions, and pricing. Generate and share invoices as PDFs or direct links. Track payments and update statuses for outstanding balances.

Tired of juggling multiple spreadsheets to keep track of your materials? Stackby's bill of material Template is your ultimate solution. Organize every component, streamline your production process, and enhance team collaboration—all in one place. With customizable fields, automation, and real-time updates, managing your materials has never been easier. Get ready to take your production efficiency to the next level! What are the benefits of using this template? Organize Your Material Efficiently Keep track of all your materials in one place with Stackby's bill of material (BOM) Template. This centralized system ensures you have all the necessary components listed and easily accessible. Streamline Your Production Process With every material and component detailed in one template, you can streamline your production process, reducing the chances of missing items and production delays. Enhance Collaboration Across Teams Whether it's procurement, manufacturing, or engineering, everyone can stay updated and in sync with real-time collaboration features, ensuring a smooth workflow across departments. Why should you use a BOM template? Managing a bill of material can be daunting. From listing every component to tracking costs, the process can be overwhelming. That's where Stackby's BOM Template comes in handy, making the task manageable and efficient. Smart table assortment With Stackby's BOM template, you can manage all your raw material, suppliers, purchase orders, and sales orders from the same place . These tables are interlinked in a way that will directly fetch the supplier ID, raw material ID, purchase order ID, and put it in the final purchase order table where the sales data can be calculated easily. No more switching between different spreadsheets — everything is centralized for easy access and management. Customizable Fields Tailor the template to your specific needs with customizable fields. Add details such as part numbers, descriptions, quantities, costs, and suppliers to keep all relevant information at your fingertips. Real-Time Collaboration Work together seamlessly with your team, no matter where they are. Stackby's real-time updates ensure that everyone is on the same page, enhancing collaboration and reducing miscommunication. Automation Automate routine tasks such as updating inventory levels, calculating total costs, and generating purchase orders. This allows your team to focus on more critical aspects of the production process. Data Visualization Visualize your data in various formats—use high-level dashboards, Gantt charts, Kanban boards, or colorful timelines to get a clear overview of your materials and production status. Make data-driven decisions with ease. Easy Access With Stackby, all your BOM information is stored in one visually appealing and easily accessible place. Your team can access the data they need anytime, anywhere, ensuring smooth operations. Trackability Monitor the status of each component from purchase to production. Stackby's tracking features ensure you always know the location and status of your materials, reducing the risk of delays. Who can benefit from this template? This bill of material Template by Stackby is perfect for: Manufacturing Companies: Keep track of all materials and components, streamline production processes, and ensure timely production. Engineering Teams: Manage detailed component lists, track changes, and ensure accurate project execution. Procurement Departments: Simplify the process of ordering materials, manage supplier information, and ensure inventory levels are maintained. Small Businesses: Organize your materials efficiently, streamline your production process, and enhance collaboration. Operations Teams: Oversee the entire production workflow, manage resources efficiently, and ensure smooth operations. Ecommerce Companies: Track inventory levels, manage supplier information, and ensure product availability. By leveraging Stackby's bill of material Template, you can organize your materials efficiently, streamline your production process, and enhance collaboration across teams. You can get started with this template and as you go, make your own as per your business’s unique needs. This will give you complete control over your business’s operations. Give it a try and experience the Stackby advantage! Sign up for free.  

Every online, B2C, retail, or e-commerce business must ensure that its products are accessible online, trusted, and convert well. This is possible with an effective product catalog. If your products are not described well, it will be hard to find potential customers. Stackby’s product catalog template is a streamlined way to organize your product catalog management and track what’s working for you and what’s not. What is Product Catalog Management? Product catalog management is the process of managing your product catalog so that all your marketing and sales channels contain high-quality product data. It includes how you organize, standardize, and publish your product across each sales channel. Why do you need a Product Catalog? Memorizing information about every product’s features is a difficult task. Making a product catalog and scribbling all the information related to the product helps the sellers and the customers make a purchasing decision. A product catalog template can help you keep track of all your products and the related information. You can use it to have easy access to all the products you have, the ones you have ordered, and those you still need to order. You can easily pull up information about any and all the products you have or sold. You can add images, add notes, and customize it. You can also use a product catalog template to categorize the products according to their build, vendor, or any way you like. Challenges Businesses face in Product Catalog Management and Tracking 1. Involvement of team and stakeholders It often becomes difficult for sales and marketing teams and other stakeholders to collaborate and ensure a smooth product catalog management process. This might lead to serious consequences such as differences in the units of measurement etc. 2. High-quality description & imagery Since there is no streamlined process, it often becomes difficult for businesses to create simplified, easy-to-understand product descriptions and add the right images/files to depict it. They need to consider the customers’ perspectives here. 3. Scope of growth When you are not tracking your product catalog efficiently, it often becomes tough to analyze the gaps in your efforts. This problem multiplies when you are trying to expand your catalog. Stackby’s Product Roadmap template can also be of good use here. 4. Finding the right catalog management tool Many businesses suffer because they are unable to find the right platform where their team can connect and collaborate to work upon the product catalogs, and share it with the right people (clients, vendors etc.) Stackby’s product catalog template helps overcome all the challenges that businesses often face while creating and managing product catalogs. How to Fix your Product Catalog Management? 1. Organize the descriptions If your product attributes are messy, it will become much more difficult to intrigue customers. So, first, you need to ensure that all your team and stakeholders are on the same page. If you are building your own product, check out our Product Launch template. 2. Manage your product data Make sure all your product data, descriptions, and other related information is organized if you want to expand your product line and business. This way you will be able to identify which strategies have worked in the past. 3. Specify roles and authorization flows Make sure your team members know their exact roles and responsibilities when changing the product catalog database. This way you can ensure data quality and minimum redundancy. Who can use Stackby’s Product Catalog Template? Stackby’s Product Catalog template can be used by e-commerce or online business owners, retailers, traders, suppliers, product managers, sales and marketing teams, or anyone who manages the creation and management of product catalogs for a business. How is Stackby's Product Catalog Template Helpful for You? Our product catalog template can streamline how your team works. It can help you keep track of all your products, their description, features, benefits, price, and more. With this template, you can do the following: Keep a track of all your products, their types, and images. Keep a record of price, color, and size for every product. Track the inventory for each product such as the number of items available, whether a product is in stock or not. Add and manage the description of the products. Record the total sale of every product and the number of items sold. Monitor the clients and dealers for every product Add and track client details like the order number, order ID, billing address, phone number, product bought, etc. Track every order detail such as order ID, order date, item name, status, invoice, bill number, price per unit, quantity, total cost, client name, etc. Track and monitor the dealer details such as name, address, rating, phone number, year established, email, products, price, quantity, invoice, etc. Other templates you can use along with Product Catalog Template: Multiple Product CRM Template Product Inventory Template Product Competitor Analysis Template. Agile Product Planning Template Product Roadmaps

Whether you're running a business, managing personal assets, or overseeing inventory, staying on top of asset management can be a challenge. Assets can vary from physical items like equipment and machinery to intangible assets such as intellectual property and software licenses. Proper asset tracking is essential to ensure everything is accounted for, properly maintained, and used effectively. The Asset Tracker Template in Stackby makes it easy to track, organize, and manage all your assets in a single place. With features such as customizable tables, real-time tracking, and powerful reporting capabilities, this template is designed to streamline asset management and provide insights into your asset performance. Why Use the Asset Tracker Template? Managing assets, whether for a business or personal use, requires careful attention to detail and organization. Some of the common challenges faced include: Loss or misplacement of assets Difficulty in tracking asset maintenance schedules Inability to monitor asset usage and depreciation Limited visibility over the status and location of assets With the Asset Tracker Template in Stackby, you can tackle these challenges and improve your asset management process. This template allows you to track various asset details in one centralized platform and provides visibility into their status, location, and other critical information. How the Asset Tracker Template Works in Stackby This template consists of multiple tables, each designed to help you track and manage different aspects of your assets. 1. Asset Information Table This table serves as the core of the Asset Tracker Template, where all essential asset information is stored. Key columns include: Asset Name – The name of the asset Asset Type – Categorize assets (e.g., office equipment, machinery, intellectual property) Asset ID/Serial Number – Unique identifier for each asset Purchase Date – Date when the asset was acquired Value – Original cost or market value of the asset Location – Where the asset is currently stored or located Status – Current status (active, in maintenance, decommissioned, etc.) Assigned To – Person or department responsible for the asset 2. Maintenance & Service Log Table This table helps you track the maintenance and service schedules for your assets. Key columns include: Maintenance Date – Date when maintenance was performed Service Provider – The company or individual who performed the service Service Details – Description of the maintenance or repair conducted Next Service Due – Date when the next service or check-up is due 3. Depreciation & Value Over Time Table Track how your assets depreciate over time, which is particularly useful for businesses handling fixed assets for tax or financial reporting. Key columns include: Depreciation Start Date – When the asset starts depreciating Depreciation Method – The method used for depreciation (e.g., straight-line, declining balance) Annual Depreciation – The yearly depreciation amount Current Value – The current book value of the asset after depreciation 4. Asset Disposal/Transfer Table Keep track of assets that are no longer in use, either by being disposed of, sold, or transferred to another location. Key columns include: Disposal/Transfer Date – When the asset was disposed or transferred Reason – The reason for disposal or transfer (e.g., end of life, upgraded) Value at Disposal – The value of the asset when it was disposed of Key Features & Benefits Centralized Asset Management – All asset details, including purchase, maintenance, and status, are tracked in one place. Customizable Asset Categories – Organize assets based on your needs (e.g., equipment, software, vehicles). Real-Time Tracking – Keep an up-to-date record of asset status, location, and ownership. Maintenance & Service Schedules – Stay on top of asset servicing and maintenance deadlines. Depreciation Tracking – Monitor asset depreciation for financial planning and tax purposes. Easy Collaboration & Sharing – Share asset records with team members, departments, or stakeholders for seamless collaboration. Automated Reports – Generate custom reports and visualize data for insights on asset performance. Who Can Benefit from This Template? Business Owners – Keep track of company assets such as equipment, machinery, and office supplies. Facilities Managers – Ensure assets like HVAC systems, security equipment, and vehicles are properly maintained. Finance Teams – Monitor asset depreciation for accurate accounting and tax filings. IT Managers – Track software licenses, hardware, and IT infrastructure for efficient use and upgrades. Individuals – Personal asset management, such as tracking valuable items or household assets. Getting Started with the Asset Tracker Template Copy the template to your Stackby workspace and set up asset categories that match your needs. Enter asset information including name, value, purchase date, and status into the Asset Information Table. Track maintenance schedules and assign service tasks in the Maintenance & Service Log Table. Monitor depreciation over time in the Depreciation & Value Over Time Table. Log asset disposal or transfers in the Asset Disposal/Transfer Table. Customize views and automate reminders for key events like maintenance or service due dates.

Guest Experience Management