Recruitment Pipeline Management
Hiring the right talent at the right time is essential for any growing organization. But let’s face it—managing recruitment across multiple tools, spreadsheets, and emails often leads to missed follow-ups, inconsistent evaluation, and loss of top candidates.
Enter the Recruitment Pipeline Management template by Stackby—a powerful, no-code solution designed to help you streamline every stage of your hiring workflow, all in one place.
Whether you’re a recruiter, HR professional, or team lead managing your own hiring pipeline, this customizable template empowers you to visualize, track, and automate your entire hiring process—from job openings to onboarding.
Key Features of the Template:
1. Centralized Candidate DatabaseNo more scattered resumes or inconsistent candidate data. Log all applicant information including contact details, resume links, job positions applied for, current status, source of application, and more—all in a centralized table.
2. Visual Interview Pipeline TrackerSwitch to Kanban view and get a drag-and-drop pipeline to manage stages like Applied, Screening, Interview, Offer, and Hired. Easily track where each candidate stands in the hiring funnel.
3. Integrated Task and Communication LogsAdd interview dates, assign interviewers, set reminders, and track communication touchpoints to ensure no candidate gets overlooked. You can also integrate with tools like Gmail or Slack via APIs to streamline follow-ups.
4. Resume & Document AttachmentsAttach resumes, cover letters, portfolios, and feedback forms directly within each candidate row. This ensures the entire team can access key documents without switching tools.
5. Role-wise Filtering & SortingFilter candidates based on job roles, experience level, or application status. Sort them by interview scores, dates, or departments to get quick insights and make decisions faster.
6. Customizable Views for Hiring TeamsCreate separate views for hiring managers, interview panels, or departments—each with filtered data relevant to them. No clutter, only clarity.
7. Onboarding Checklist IntegrationOnce a candidate is hired, use the onboarding checklist view to track welcome emails, documentation, equipment provisioning, and first-week tasks. Make their Day 1 smooth and delightful.
8. Automation & API SupportAutomate stage movements, email reminders, or status updates. Connect Stackby to 40+ services (like Google Calendar, Mailchimp, or Typeform) through built-in APIs or Zapier integrations.
Benefits for Teams:
Eliminate Chaos: Say goodbye to disorganized spreadsheets, missed emails, or inconsistent updates.
Improve Collaboration: Share the database with your hiring team, assign tasks, and leave notes in real time.
Faster Hiring Decisions: Visualize your entire hiring funnel to quickly identify bottlenecks and move faster.
Custom Fit to Your Process: Whether you hire 5 or 50 candidates a month, the template scales to your workflow.
Built-in Automation: Reduce manual tasks and improve response times by automating common actions.
Remote-Ready: Perfect for distributed hiring teams—everyone stays on the same page with cloud-based access.
Use Cases by Team Type:
HR Teams: Track candidate pipelines across departments and roles. Coordinate with hiring managers and ensure timely onboarding.
Recruitment Agencies: Manage clients’ job openings, applicant statuses, and interviews—customize it per client or role.
Startup Founders: Stay hands-on with hiring while scaling the team, without investing in costly ATS software.
Hiring Managers: Gain visibility on candidate progress, leave feedback, and align with HR at every stage.
Operations Teams: Streamline internal hiring, internship drives, or contractor recruitment in an organized manner.
Why Choose Stackby for Recruitment?
Unlike traditional Applicant Tracking Systems (ATS), Stackby gives you the flexibility of spreadsheets, the power of databases, and the automation of modern SaaS tools—all in one.
Build your hiring system exactly how your team works, not the other way around. Stackby’s Recruitment Pipeline Management template is the perfect place to start—no code required, no learning curve, and free to use.
Get started today, and bring speed, structure, and visibility to your hiring process—all from one simple, collaborative template.